UNDERSTANDING MICROSOFT LICENSING
The Teams Premium add-on introduces additional features, including AI-generated meeting notes, live translated captions, and security options like watermarking for meetings and webinars. For productivity, Copilot for Microsoft 365 is an AI assistant integrated into the Microsoft 365 applications. This add-on allows users to draft documents in Word, analyze data in Excel, and summarize meetings in Teams using text prompts. For security, the Microsoft Defender suite offers several add-on products. These include Defender for Office 365 , which protects email and collaboration tools from phishing and malware; Defender for Endpoint , which provides security for devices like laptops with antivirus and threat detection; Defender for Identity , for protecting on-premises Active Directory; and Defender for Cloud Apps , which provides visibility and control over third-party cloud application usage. Beyond these areas, Microsoft offers add-ons for employee experience, hardware, and privacy management. The Microsoft Viva suite is an employee experience platform integrated within Teams, with modules for workplace analytics, learning, and knowledge management. For meeting rooms with certified hardware, the Teams Rooms Pro license is applied to the device, enabling certain features and remote management capabilities. To address privacy requirements, Microsoft Priva add- ons help organizations manage personal data, automate responses to subject rights requests under regulations like GDPR, and identify privacy risks. Additional add-on licenses are available to meet other business needs. These include project and portfolio management with Project plans, diagramming with Visio , and business analytics with Power BI Pro or Premium .
The Power Platform, including Power Apps and Power Automate, allows for the creation of custom low-code applications and automated workflows. Other add-ons include Microsoft Intune for mobile device management, Exchange Online Archiving for email retention, and Windows 365 Cloud PC for streaming a Windows desktop experience from the cloud. Microsoft's Multi-Geo license is an add-on for Microsoft 365 that allows a single organization to store its user data (for services like Exchange Online, SharePoint Online, OneDrive, and Microsoft Teams) in different geographical datacenters around the world. This is primarily for large, multinational corporations that need to meet specific data residency requirements, ensuring that user data remains within a particular country or region. Consumption billing Most Microsoft 365 services have fixed per-user fees, but you can incur variable, consumption-based charges. These extra costs almost always happen when you connect M365 to external services or use the underlying Microsoft Azure platform for advanced capabilities. All consumption charges are typically billed through a linked Azure subscription. Within Microsoft 365, one of the most common areas where organizations face consumption-based billing is in telephony and conferencing services . Teams Phone with Calling Plans allows users to make and receive calls on the public switched telephone network (PSTN).
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